Procurement Section - For Buyer

The Procurement module gives the ability to:

• manage purchase orders (POs),
• manage vendors,
• make procurement forecasts,
• perform quality inspection of incoming goods,
• see low inventory alerts,
• see material demand in manufacturing or sales.

The Procurement section has the following sub-sections:

• Purchase Orders - a list of all the purchase orders to your vendors and subcontractors.
• Vendors - a list of all vendors and subcontractors.
• Forecasting - a list of procurement forecasts, which can be calculated based on a sales forecast of products.
• Inspections - a list of pending inspections (all stock lots that have been received into stock and need to be inspected) and performed inspections. Available with Return Merchandise Authorization and Quality Control functionality.
• Critical on-hand - a list of procured items which are below their minimum available quantity and need re-ordering. 
• Requirements - a list of all the purchasable components that are required for customer orders or manufacturing orders but have not been booked.
• Statistics - statistical reports based on purchase orders.

Procurement - Frequently asked questions

Demo video: Purchasing Management

Purchasing, Purchase Orders:

1. Send a Purchase Order.
2. Send a Request For Quote (RFQ).
3. Receiving items, partial delivery. Undo receipt.
4. Purchase orders to subcontractors.
5. Purchase Order status.
6. Auto-fill Purchase Order.
7. Discounts, taxes, additional fees.
8. PO delivery schedule.
9. Payments.
10. Foreign currency.
11. Import a Purchase Order.
12. Approve a Purchase Order.
13. Attach files.
14. Automatically attach item files to Purchase Orders.
15. Edit document PDFs.
16. Troubleshooting Purchase Orders.

Managing the vendors of an item:

1. Purchase Terms.
2. Convert a vendor's unit of measurement.
3. Pricing tiers.
4. How are Purchase Terms used to auto-fill POs?
5. How are Purchase Terms used when estimating the cost of an out-of-stock item?
6. Update Purchase Terms.
7. Import Purchase Terms.

Material traceability and handling:

1. Batch and serial numbers.
2. Free issue stock to subcontractors.
3. Quality control of received items.
4. Processing rejected items which failed quality control.
5. Inspecting customer returns.

Material requirements:

1. Low inventory alerts.
2. Estimate costs and lead time for a customer order.
3. Book products for a customer order and create demand for items.
4. Schedule Manufacturing Orders. 
5. What is a procurement forecast? How does it work?.
6. Create a procurement forecast.
7. Create manufacturing and purchase orders from a forecast.
8. Consider or ignore available materials in a forecast.
9. Multi-site forecasting.
10. Tips for using the forecast.

Vendors:

1. Vendor contact information.
2. Vendor's currency.
3. Default payment period.
4. Documents in another language.
5. Import vendors.
6. Import purchase terms.

Jump to other FAQs:

• CRM FAQ.
• Production planning FAQ.
• Stock FAQ.
• Production reporting FAQ.
• Settings FAQ.